Nine Questions To Ask About Your E-mail Marketing Campaigns

The more e-mail marketing you do, the easier it is to slip into bad habits or to assume that what you know worked last year will work again this year. Here are nine questions you should ask yourself about your e-marketing campaigns, to try to keep them focused and effective.

1) Is your address list full of black holes?

Your opening rate may be low because you are sending to people who no longer respond. They are not bad addresses, just people who ignore you. Use your metrics to isolate the “black hole” addresses, those who have not opened your mail in more than six months. Then send them a targeted message with a compelling subject line, inviting them to update their mailing preferences, complete a survey, or even get some incentive. Then delete anyone who stays unresponsive.

2) Do you know how your messages look to all of your readers?

What impact will Microsoft’s decision to use Word to render HTML e-mail in Outlook 2007 have on the appearance of your work? How do your e-mails look on a mobile phone, web-based mail, Blackberry, or PDA? How do they come across in different browsers and mail clients? You should test in as many combinations of browser and mail client as you can. There are services that will do this for you. Try SiteVista's email service ($49 per month): you send an HTML email to the address they provide, and immediately view the rendered message as it would appear in various email clients. (To see how your message, or your site, looks on different browsers, use BrowserCam. A one-day pass gives you unlimited screen captures of your web pages using hundreds of combinations of browsers, platforms, resolutions and plug-ins – all for under $20.)

3) Do your opt-in processes actually work, and how porous are they?

The fewer steps a user has to take to get to the final opt-in click, the less likely you are to have people abandon the process mid-way. Test the links and every step that a reader will have to take. If there are five or more clicks from start to finish, you might have a problem. If you can reduce the steps that it takes, do so. Don’t try to get lots of information at the opt-in stage, merely an e-mail address will do – and you can get that automatically with a simple “click-here-to-subscribe”. If you need to know more about your subscriber, fill in the blanks progressively as your relationship matures.


4) Do all the links in your e-mail messages actually work, especially your unsubscribe links?

There are different types of links: internal links to content that allow readers to jump around the e-mail; links to content on websites; links to images not embedded in the e-mail; and service links such as subscribe, forward to a friend, and the all-important unsubscribe. Have someone test all of them before the e-mail goes out, and make sure the actual e-mail as received is tested on a computer other than the one used to create the e-mail.

5) Who is watching the incoming mail, especially in the unexpected mailboxes?

Just because you give people the right links to click dos not mean they will use them. Just because you tell people not to reply to auto-emailed messages does not mean they will obey your instructions. There should never be such a thing as an un-manned e-mail address.

6) How likely is your e-mail to trigger spam filters?

Different spam filters get alarmed by different things. Your images, links, hidden code, and even use of words or capitalisation can get your message bounced before it gets to its destination. Most e-mail marketing services provide an automated spam check of your mailing – use it. Services such as Constant Contact or Mail Chimp will alert you to things you ought to change to increase the likelihood of your e-mail getting through.

7) How does your e-mail display in mail clients using image-blocking and/or preview panes?

Most mail clients (even web-based mail) now provide preview panes that allow users to see the top part of a message without actually opening the whole thing. That’s good because you are not solely dependent on your subject line to get the recipient to open the message rather than delete it; it’s bad because the top part of your e-mail may be a turn-off. At the same time, most mail clients’ default security settings block images in e-mail (whether embedded or linked). So it’s a good idea to use a combination of compelling content and non-image layouts, colours, and fonts to make the first five-ten centimetres of your message as irresistible as possible. Once the reader wants to see your message, they will do the simple click-to-enable the images. To help them decide to do this, make sure you use compelling alt tags with each graphic which will display in place of the image.

8) Are you immediately engaging new subscribers to your list, and trying to ensure those who have recently unsubscribed leave with the best impression of you?

Don’t leave a new subscriber hanging for months after they have made the commitment to join your list. OK, some people fall through the cracks (we all do it), but work on making your cracks a lot smaller. When someone unsubscribes, confirm this in an e-mail or on the unsub landing page, and provide a link to a brief exit questionnaire. You can learn a lot from this feedback that can help you recapture those who you have lost, or prevent more people from leaving for similar reasons. Remember, markets are conversations and everything we do should be geared to facilitating relationships.

9) Are you sending messages too often, or not often enough? Are you sending them at the right time of day, on the right days?

Depending on what it is you are communicating, you might be mailing daily, weekly, bi-weekly, or even seasonally. If your mailing goes out every few months, you risk people not remembering you and unsubscribing. Too frequently, and they will unsubscribe because they feel spammed. The key is to match content to frequency, and frequency to recipient expectations. If you have a large enough list, test different frequencies to see what the success rate is and what the unsubscribe rate is.