Nine Questions To Ask About Your E-mail Marketing Campaigns

The more e-mail marketing you do, the easier it is to slip into bad habits or to assume that what you know worked last year will work again this year. Here are nine questions you should ask yourself about your e-marketing campaigns, to try to keep them focused and effective.

1) Is your address list full of black holes?

Your opening rate may be low because you are sending to people who no longer respond. They are not bad addresses, just people who ignore you. Use your metrics to isolate the “black hole” addresses, those who have not opened your mail in more than six months. Then send them a targeted message with a compelling subject line, inviting them to update their mailing preferences, complete a survey, or even get some incentive. Then delete anyone who stays unresponsive.

2) Do you know how your messages look to all of your readers?

What impact will Microsoft’s decision to use Word to render HTML e-mail in Outlook 2007 have on the appearance of your work? How do your e-mails look on a mobile phone, web-based mail, Blackberry, or PDA? How do they come across in different browsers and mail clients? You should test in as many combinations of browser and mail client as you can. There are services that will do this for you. Try SiteVista's email service ($49 per month): you send an HTML email to the address they provide, and immediately view the rendered message as it would appear in various email clients. (To see how your message, or your site, looks on different browsers, use BrowserCam. A one-day pass gives you unlimited screen captures of your web pages using hundreds of combinations of browsers, platforms, resolutions and plug-ins – all for under $20.)

3) Do your opt-in processes actually work, and how porous are they?

The fewer steps a user has to take to get to the final opt-in click, the less likely you are to have people abandon the process mid-way. Test the links and every step that a reader will have to take. If there are five or more clicks from start to finish, you might have a problem. If you can reduce the steps that it takes, do so. Don’t try to get lots of information at the opt-in stage, merely an e-mail address will do – and you can get that automatically with a simple “click-here-to-subscribe”. If you need to know more about your subscriber, fill in the blanks progressively as your relationship matures.


4) Do all the links in your e-mail messages actually work, especially your unsubscribe links?

There are different types of links: internal links to content that allow readers to jump around the e-mail; links to content on websites; links to images not embedded in the e-mail; and service links such as subscribe, forward to a friend, and the all-important unsubscribe. Have someone test all of them before the e-mail goes out, and make sure the actual e-mail as received is tested on a computer other than the one used to create the e-mail.

5) Who is watching the incoming mail, especially in the unexpected mailboxes?

Just because you give people the right links to click dos not mean they will use them. Just because you tell people not to reply to auto-emailed messages does not mean they will obey your instructions. There should never be such a thing as an un-manned e-mail address.

6) How likely is your e-mail to trigger spam filters?

Different spam filters get alarmed by different things. Your images, links, hidden code, and even use of words or capitalisation can get your message bounced before it gets to its destination. Most e-mail marketing services provide an automated spam check of your mailing – use it. Services such as Constant Contact or Mail Chimp will alert you to things you ought to change to increase the likelihood of your e-mail getting through.

7) How does your e-mail display in mail clients using image-blocking and/or preview panes?

Most mail clients (even web-based mail) now provide preview panes that allow users to see the top part of a message without actually opening the whole thing. That’s good because you are not solely dependent on your subject line to get the recipient to open the message rather than delete it; it’s bad because the top part of your e-mail may be a turn-off. At the same time, most mail clients’ default security settings block images in e-mail (whether embedded or linked). So it’s a good idea to use a combination of compelling content and non-image layouts, colours, and fonts to make the first five-ten centimetres of your message as irresistible as possible. Once the reader wants to see your message, they will do the simple click-to-enable the images. To help them decide to do this, make sure you use compelling alt tags with each graphic which will display in place of the image.

8) Are you immediately engaging new subscribers to your list, and trying to ensure those who have recently unsubscribed leave with the best impression of you?

Don’t leave a new subscriber hanging for months after they have made the commitment to join your list. OK, some people fall through the cracks (we all do it), but work on making your cracks a lot smaller. When someone unsubscribes, confirm this in an e-mail or on the unsub landing page, and provide a link to a brief exit questionnaire. You can learn a lot from this feedback that can help you recapture those who you have lost, or prevent more people from leaving for similar reasons. Remember, markets are conversations and everything we do should be geared to facilitating relationships.

9) Are you sending messages too often, or not often enough? Are you sending them at the right time of day, on the right days?

Depending on what it is you are communicating, you might be mailing daily, weekly, bi-weekly, or even seasonally. If your mailing goes out every few months, you risk people not remembering you and unsubscribing. Too frequently, and they will unsubscribe because they feel spammed. The key is to match content to frequency, and frequency to recipient expectations. If you have a large enough list, test different frequencies to see what the success rate is and what the unsubscribe rate is.

How Alasoop Uses MailChimp to Help Local Restaurants

MailChimp is an e-mail marketing service provider that makes managing e-mail campaigns very simple. Where services like Constant Contact charge a flat monthly fee that increases with the size of your mailing list, MailChimp charges a very low fee per e-mail sent.

On MailChimp’s site there is a great case study about how Webstellung (a small communications business) in Paris is using MailChimp’s e-mail marketing tools to help local restaurants market themselves.

They created a service whereby they get lunchtime restaurant patrons to sign up to receive via e-mail the daily menus of local restaurants who provide a high-quality but reasonably priced lunch. The service (branded " Alasoop", a tongue-in- cheek phonetic rendition of French for "Dinner's on the table") helps office workers find out about restaurants they may not have tried and let’s them know what’s on special today. It also helps restaurants – none of which have anything like an advertising budget -- find new customers, and to fill their restaurants every lunchtime.

Apparently the restaurants currently piloting the service are receiving increased business and increased repeat business. There is a coupon program built in to the e-mails to provide a little incentive, and it seems there is very little unsubscribing in the mailing lists.

You can read the full case study here on
MailChimp’s site.

The Best Marketing Blogs

If you are active in the online marketing field, one of the best ways to stay on top of new developments and emerging ideas is to read the more popular blogs that discuss specific aspects that interest you, or to read the often less popular blogs of thought leaders in the field.

Finding those blogs is a process of search and elimination, but since this is the “collaborative web” there’s plenty of advice out there.

A good starting point is Todd Adrlik’s list of the Power 150 Marketing Blogs that he compiled by creating a novel evaluation approach that incorporates the popularity rankings of each blog awarded by a number of different sources. By comparing various indices such as the number of subscribers to each blog as registered by Bloglines, Google’s PageRank, Technorati’s ranking, and some more or less subjective personal criteria, he produced his list of the top 150 marketing blogs in America.

To read each one of these could take you a while, but they are probably all worth a look at least once. Most people will find that they do not have the time to read many blogs on a regular basis, so the trick is to treat a list such as this like a bookshelf in a bookstore: skim through each one when you can and shortlist a few that appeal to you. Then come back and dig deeper into the shortlist, and decide which you want to follow in depth on a daily or weekly basis, and which are worth skimming through every month or so.

You can make this process easier by subscribing to the content of each blog in a feed reader such as Google’s Reader, so it comes to you in one place, rather than you having to go out to each blog to get the latest entries. We’ll cover how to choose and set up an RSS feed reader in the near future.

The Latest Outlook Makes E-mail Marketers Unhappy

E-mail marketers are far from happy about the latest release of Microsoft’s Outlook e-mail client, due to be released later this year. Despite its legendary user unfriendliness, Outlook is one of the most widely-used programs for sending and receiving e-mail, so any change in its programming has an impact on the design of e-mail marketing messages. This time those impacts are significant. Where all earlier versions of Outlook have used Microsoft’s Internet Explorer to interpret and present HTML e-mails, the new Outlook will use Microsoft’s Word to do the HTML processing.

That is real cause for concern since in the past Word has had a very clunky and inefficient approach to HTML. Such e-mails typically use a system called Cascading Style sheets or CSS to make the representation of fonts, colours, and images efficient and consistent. A style sheet is essentially a short-cut reference menu where you define a style once (e.g. large headlines are always 14 point Verdana font in orange, left aligned, with specific spacing attributes and so on) that saves you from having to repetitiously write out big chunks of code every time you want to format a frequently occurring component.

Most e-mail programs can accommodate CSS as typically used: either in a complete set of specifications at the top of a message in the hidden header code, or as individual instructions imbedded in the body of the message. The latest Outlook cannot handle that.

Online security is a big and still rapidly growing issue, and one of the penetration vehicles most frequently used by virus designers and hackers is e-mail, particularly HTML. In what appears to be an attempt by Microsoft to pump up the security of HTML e-mail processing, they have reduced the flexibility (and therefore creativity) that e-mail message designers have enjoyed for years.

The reduced flexibility of Outlook 2007 means that HTML designers are going to have to do a lot more coding to get messages to look the way they want them to. And since commonly-used elements such as Flash and animated gifs will simply be removed by the new Outlook, the creative design process will have to be revamped. Outlook 2007 will force designers to go back to techniques long since abandoned, such as using tables to lay out text. It also means that the templates being used by everyone from newsletter senders to legitimate marketing communicators will have to be re-thought and thoroughly tested.